Useful phrases for your report

Writing a concise, reader-friendly, and informative report is challenging for many employees, students, and pupils. That’s why I compiled this article for you, to provide you with useful phrases for your report. Read on and become a pro-report writer. 

What to write in your introduction? 

The introduction section of your report lets the reader know about the content of your writing. So, it’s essential to use these first sentences to let the reader know 

• what the purpose of your report is 
• what the topic is 

In most cases, reports aim to present or summarise information. 

useful introduction phrases for your report

• The purpose of this report is to …. (e.g. summarise, show, examine, analyse, present, inform, etc.) 
• The aim of this report is to … 
• This report (examines, analyses, shows, summarises, presents, inform, etc.) 
• This report/It is based on… (a survey, a study) … 
• The source for this report is (a recent survey on , a study on…etc.) 
• ….(Insert number) people were questioned/interviewed and the results are presented below. 
• The key findings are presented/outlined below. 

What to write in your main body?

The main body of your report contains the necessary information you need to pass on to your reader. For example, you summarise the most important findings of a study. Depending on what you are expected to cover in your report, you need to also analyse the findings and write about the impact they have on your company, product, school, etc. 

Make sure you know what you are expected to write about in your report! 

useful main body phrases for your report

• According to the data, … 
• There is a slight/moderate/steady increase/decrease in… 
• Around/Nearly/Almost/About/Approximately … percent of… 
• The amount/number of … has remained steady/stable/constant/unchanged at… 
• The figures for… have risen/fallen since … 
• Compared to …., the figures for … are high/low. 
• There are several factors which affect… 
• Several people claim/suggest/state that…. 
• There are a number of reasons for… 
• As might have been expected… 
• Contrary to expectations,… 
• It is important to add that… 
• It should not be forgotten that… 
• It should be mentioned/added that… 
• It should be kept in mind that… 
• Reasons for this development/trend could be…. 

What to write in your conclusion? 

The conclusion is the place where you give suggestions, recommandations, and shortly summarise the most vital points made in the main body of your report. 

useful summary phrases for your report 

• In the light of these findings, …
• Taking into account the findings, … 
• For this reason/ these reasons, it might be a good idea to… 
• A possible solution would be… 
• It is suggested/recommended/proposed that… 
• I/We would (strongly) recommend that… 
• It is essential/vital/important/necessary to… 
• It would be advisable to…. 
• It would be beneficial to… 
• It is clear/obvious that
• After a thorough data analysis, it is clear that… 
• A further consideration could also be… 
• In short/brief, it should be therefore concluded that… 
• To summarise/sum up, it has been shown that… 
• All in all, it can be summarised that… 
• Finally, it should be mentioned that… 

 

I am sure that this collection of phrases for reports will help you to write a great report. 

 

If you want to know more about report writing, you can check out the following articles: 

5 steps on how to write a report

How to write effective reports